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Updates to the catalogue

A list of new features in the catalogue as well as known issues.


20 December 2017

We have introduced a new look search box to our website which allows you to search the catalogue from any page on the site. For direct access to the provisional Manuscripts, Oral History and Pictures Catalogue visit the Research and Collections page. Here you will also find links to eResources and our Ask a Librarian service.

22 November 2017

We have changed the manuscripts, oral history and pictures search link to point you to the most powerful search. See details in our blog post, along with recent improvements.

New features in the catalogue

New feature  An ‘Archive digital’ scope has been added to the single search, so that you can pre-filter your search to digital images for unpublished material – see drop down next to search box.
New feature Unpublished material can now be limited by date using: 
  • ‘Sort by’ date dropdown options for Date-oldest and Date-newest
  • Archival Start Date limit (Refine my results)
  • Advanced Search - ‘Publication Date’ pre-search filter eg specific date
New guide

Searching the collections: information about which catalogues to use to find particular items in the collections e.g. books, journals, maps, photographs.

Issues we are working on

Listed below are the issues we are currently working on to resolve. We acknowledge that these issues are presenting difficulties for you and we thank you for your continued patience.  

Issue Description Catalogue tip

Display of thumbnails for digitised images in search results and a direct link to the image viewer in the single search catalogue record. [logged March 2017]

In progress.

Use Digital Content -> Archival digital limit for unpublished items in single search catalogue, click on a title in results, link to ‘Full Record’, scroll to the bottom of the record to view thumbnails. 

Hierarchy display for Manuscripts, Oral Histories and Pictures catalogue [logged March 2017]

In progress

1. Collection hierarchy display in the Manuscripts, Oral Histories and Pictures catalogue loads 10 records at one time – can be difficult for browsing.

2. The individual records are ordered alphabetically by title, rather than by box or file number.

Click ‘Load More’ until all items display - when viewing a single record from the list, right click and open in a new tab or window. This should retain the expanded list in the previous window.

Ask staff at Special Collections if there is a printed contents list.

Collection viewer – scroll and browse [logged May 2017]

Difficult to scroll through multiple images.

Browse thumbnails from bottom the of the Manuscripts, Oral History and Pictures catalogue record before opening viewer.

Click Show More until all thumbnails revealed. Then click on thumbnail for full viewer display.

Eg Series 01: Views of Australasia…

Serial holdings [logged May 2016]

In progress - major improvements implemented September 2017.

Some problems with the migration of serials records to the new system (eg catalogue records for journals, magazines, newspapers).

Use the Classic catalogue of published material to check what issues we hold. (Please note that the classic catalogue is read-only and will not show recent issues).

Printing results list from single search catalogue [logged Dec 2016]

Working with vendor

Printing or exporting a list of results requires them to be first pinned as favourites one by one.

You need to collect items before you can print a list ie 'pin' each item that you wish to print (click on pin icon) into a list of favourites.

Then go to the Pin icon in the top right hand corner of the screen (My Favourites) and you will find the items you have selected. Tick the checkbox beside the number of items - it will select all of them. Then look for the 3 dots symbol click and you will see an option to Print.

Catalogue records not currently searchable via external search engines [logged May 2016] 

Working with vendor - may be resolved in upcoming release.


You can search Google and still retrieve results for our published items in Trove.

You can use the Trove number to search in our single search catalogue.

The Adlib records are searchable via Google using a site limit, e.g. Miles franklin

Digitised image previously available does not display [logged May 2016]

Update October 2017: good progress has been made with migration exceptions.

Most images have been successfully migrated, however some published and unpublished digitised material are not yet available and are listed on our exceptions list - these are digitised files which encountered errors in the migration process and require further analysis.  Put in a request for the image through our Ask a Librarian service.  Our Systems team have a copy of everything not migrated on other servers, and are working through migration exceptions. The team can prioritise troubleshooting for images that may be required sooner.

Special Collections pickup option for Gold card users - drop-down no longer available in request screen [logged July 2017]

Update November 2017: Good progress. A drop-down menu is now available. Testing continues.

A monthly system release has affected the ability to provide this option for Gold card users to choose to collect their printed material in Special Collections. The testing of alternative options is in progress.

When requesting items, you can use the drop-down menu to choose where you'd like to collect your item. (Testing continues. November 2017)


Contact us

If you have further questions or comments please contact us using our feedback form.