| Search for | Typing a word or phrase to search for will return all the records in which that word or phrase appears. Search will look for your search terms anywhere in a record, including Creator/Author/Artist, Title, Subject, Contents and Notes fields. |
| Record type | Allows you to choose to search for records with or without online images. All records will be retrieved by default. Select the appropriate radio button if you would like to find only Records with images or Records without images. |
| Select keywords or phrase | You can choose a Keywords or Phrase search by selecting the appropriate radio button. A keywords search will return any record containing your search terms. The keywords may appear together or separately, anywhere in the record. A phrase search looks for your search words together in the order you entered them (e.g. national field day). |
| Sort | Allows you to sort your search results in different ways. By Default, results are ranked by how well they match your search terms. You can use the drop-down list to choose another order, i.e. Title, Creator, Call Number, Date of work (latest to earliest), Date of work (earliest to latest). |
| Retrieve | Sets a limit on how many records are displayed in the search result. The default is 500. You can choose All in the drop-down list to display result sets larger than 500. Search can produce large result sets. Advanced search provides a greater range of criteria for a more defined search. |
| Save | You can save your results by selecting records using the check boxes in your result list, and clicking the Save button. The list will be retained until your Internet browser is closed and can be cleared by clicking on the Clear button. To see your saved results, click on the My Searches tab which appears at the top of any page. |
| You can email your selection of records immediately from the Results screen, or later in your session by saving them in My Searches. To email records from a Results screen, select the desired search results using the check boxes, and click on the Email button. A new page will open for you to provide a recipient email address, subject and message (if desired). The results will be emailed when you click Send. To email records from My Searches, select the desired records using the check boxes in your result list, and click the Save button. Click on the My Searches tab which appears at the top of any page to see your saved results. At the My Searches screen you can select or deselect records that you wish to email. Click on the Email button to send your selected results. A new page will open for you to provide a recipient email address, subject and message (if desired). The results will be emailed when you click Send. | |
| Refine | Refine searches again within your results. The Refine button on your results page will take you to an Advanced search page where you can add further criteria to your search. The search will only apply to your original result set. Your original search request is displayed at the bottom of the refine search page. |