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Legislation and policies

The Library's plans and policies inform our services, programs and initiatives and provide guidelines on practical matters such as accessing the collections, bringing food, drink or bags into the Library, copyright and photocopying.


Library Act 1939

Library Regulation 2010

Policies and procedures


 Accident, Incident Reporting and Investigation Policy and Procedure

Policy The State Library has rules around the reporting and investigating of accidents and incidents in the workplace.
Ask a Librarian Service Policy Policy This lists the different levels of support you can expect from our staff and what we're able to help you with.
Australian Interlibrary Resource Sharing (ILRS) Code Policy The ILRS Code helps Australian libraries and their users find and share materials with a system that's easy and flexible.
 Bring Your Own Device (BYOD) Policy Policy

Library staff can use their own mobile devices for work purposes but it's important to ensure the security of the Library’s systems.  

 Business Continuity Management Policy Policy The Library has a strategy in place so we can still deliver critical services and products following a disruption or major crisis. 
Childrens Policy Guidelines
Policy These guidelines are for all NSW public libraries to help improve services for children and young people  

Client Code of Conduct 

Policy  This outlines the conduct we expect from clients and visitors when in the State Library.
Code of Conduct Policy We have standards by which State Library staff are expected to conduct themselves at all times.
Code of Conduct - Terms of Use for Interaction with State Library of New South Wales Forums Policy Do you want to use use State Library content in online spaces such as social media channels? Here's some guidance.
 Code of Conduct Library Council of New South Wales Policy The Library Council and their committees are expected to follow an ethical standard. This is the summary of the positions. 
 Collection Acquisitions Policy Policy The Library is always looking to find the most cost-effective, efficient and timely ways of getting collection material.
 Collection Development Policy Policy This gives information about the Library's collections and what our collecting priorities are.
 Collection Donations Policy Policy The Library gets many offers of donations of published and original material. Here's how we determine what to accept.
 Collection Storage Access Policy Policy Keeping the library materials in the stack secure is extremely important. Yet we also aim to allowing ongoing access to the collection by the public and staff.
 Collection Storage and Service Delivery Policy Policy The Library doesn't have unlimited storage space. So here's how decisions are made to use what space we have.
Copyright Statements and plans We have a very comprehensive copyright section that should cover all aspects of any copyright query you may have.
 Digital Collecting Strategy Policy The Library has developed plans for collecting digital content for a two year period between 2014-15 and 2015-16.
 Financial Delegations Policy Policy This sets out how the Library's finances are managed and the titles of those who are responsible with looking after the Library resources. It's based on the Public Finance and Audit Act 1983.
Fraud and Corruption Prevention Policy Policy It's critical that the State Library establishes and maintains a healthy ethical culture.
 Gifts and Benefits Policy and Procedure Policy The State Library has strict rules about receiving any gifts and benefits.
Guidelines & Conditions for External Exhibition Loans Guidelines Would you like to borrow collection items from the State Library of NSW for a temporary exhibition? Here's our guidelines and rules.
Guidelines For Local Government Authorities Guidelines The Library Act of 1939 sets out the requirements for public libraries. We've developed some useful guidelines to make this legislation easily understood.
Guidelines for the use of public-facing Library blogs Guidelines The Library welcomes all input from Library clients. We encourage an informative, creative,tolerant and respectful online forum.
 Honours and Honorary Appointments of the Library Policy The Library Council may want to reward and recognise outstanding individuals who have contributed to the State Library of New South Wales.
Interlibrary Lending Policy Policy How we manage the lending of library material from the State Library’s collections to other libraries.
Internet Usage Policy Policy For all clients wanting to use the Library's internet we do have a set of guidelines.
Legal Information Access Centre (LIAC) Service Policy  Policy The LIAC service is set up to help NSW residents with any questions or issues about legal information.
Metadata framework: principles & standards for cataloguing Policy How are collection materials catalogued in the Library? 
Pesticide notification plan Statements and Plans How and when pesticides are used around the Library premises.
Policy on the Use of the State Library Under Library Regulation 2010, Part 3 Policy This key piece of legislation explains just how the Library is meant to be used. Under this law, anyone who breaches the regulation can be excluded from the Library. 
 Preservation Policy Policy Keeping the Library's rich collections in good condition is vital. This policy is used to make sure all the materials are preserved properly.
  Privacy Management Plan Statements and Plans The State Library is very careful with any personal and health information. Here's our plan for managing it.
 Procurement Policy Policy The State Library aims to get the best value for money in all its buying activities.
Public libraries policies and guidelines Guidelines Information to help local councils and public libraries so they can provide important library services such as planning buildings, accessing collections and creating digital strategies.
 Retention Disposal Policy Policy How we look after and dispose of collection material and donations.
Security Systems Surveillance Policy  Policy

The State Library uses security systems to safeguard its valuable collections and people and property.  This explains how they are used in accordance with legislation.

Selection of internet reference resources Guidelines From time to time the Library will suggest other websites you may want to visit that have high quality information. This is our criteria for choosing those websites.
  Smoke Free Workplace Policy Policy The purpose of this policy is to ensure that the risks to health associated with environmental tobacco smoke are eliminated and to provide direction to State Library of NSW workers concerning the smoking of tobacco on the Library’s premises and workplaces
 Social Media Policy


How we suggest Library staff communicate with customers when using social media platforms.
Staff guidelines for editing Wikipedia Guidelines Help for Library staff if you're editing Wikipedia and information for the Wikipedian community about Library editing activities.
 Staff Loans Policy


Library staff are welcome to use collection material but there are guidelines they'll need to follow.
State Library of NSW Strategy and Action Plan to Support People with a Disability 2015 Statements and Plans The Library has a mission to enable anyone with a disability to have full and active participation, and access to our rich collections and services.
Take down request position statement Policy Have you seen something you like that we've published online? Read about our principles for using and taking down content.
Web Privacy Statement Statements and Plans Everything you need to know about how the Library uses any personal information and what we will and won't publish.
Whistleblower Protection Procedures Procedure It's very important that Library staff are able to feel protected and safe if they want to report things such as corruption, waste, fraud or maladministration. The State Library is committed to The Public Interest Disclosures Act of 1994 which supports this.
 Work Health and Safety Policy Policy The health and safety of all workers and visitors on the Library premises is extremely important to us and so we've put steps in place to safeguard anyone who's on the site.