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Legislation and policies

The Library's plans and policies inform our services, programs and initiatives and provide guidelines on practical matters such as accessing the collections, bringing food, drink or bags into the Library,  copyright and photocopying.

Legislation 

Library Act 1939

Library Regulation 2010


Policies and procedures

 Accident, Incident Reporting and Investigation Policy and Procedure

Policy

The State Library has rules around the reporting and investigating of accidents and incidents in the workplace.

Ask a Librarian Service Policy

Policy

This lists the different levels of support you can expect from our staff and what we're able to help you with.

Australian Interlibrary Resource Sharing (ILRS) Code

Policy

The ILRS Code helps Australian libraries and their users find and share materials with a system that's easy and flexible.

 Bring Your Own Device (BYOD) Policy

Policy

Library staff can use their own mobile devices for work purposes but it's important to ensure the security of the Library’s systems.

 Business Continuity Management Policy

Policy

The Library has a strategy in place so we can still deliver critical services and products following a disruption or major crisis. 

PDF iconCharter of the Library Council of New South Wales

Policy

This Charter provides guidance on the objectives, powers and authorities, duties, responsibilities and proceedings of the Library Council of New South Wales.

Childrens Policy Guidelines

Policy

These guidelines are for all NSW public libraries to help improve services for children and young people.

Client Code of Conduct 

Policy 

This outlines the conduct we expect from clients and visitors when in the State Library.

Code of Ethics and Conduct

Policy

We have standards by which State Library staff are expected to conduct themselves at all times.

Code of Conduct - Terms of Use for Interaction with State Library of New South Wales Forums

Policy

Do you want to use use State Library content in online spaces such as social media channels? Here's some guidance.

 Code of Conduct Library Council of New South Wales

Policy

The Library Council and their committees are expected to follow an ethical standard. This is the summary of the positions. 

 Collection Acquisitions Policy

Policy

The Library is always looking to find the most cost-effective, efficient and timely ways of getting collection material.

 Collection Development Policy

Policy

This gives information about the Library's collections and what our collecting priorities are.

PDF iconCollection Donations Policy

Policy

The Library gets many offers of donations of published and original material. Here's how we determine what to accept.

PDF iconCollection Retention and Withdrawal Policy

Policy

How we look after and dispose of collection material and donations.

 Collection Storage and Service Delivery Policy

Policy

The Library doesn't have unlimited storage space. So here's how decisions are made to use what space we have.

 Complaint Handling Policy Policy This policy ensures that the Library handles complaints fairly, efficiently and effectively. It provides staff with an understanding of their responsibilities and provides guidance for clients wishing to make a complaint.

Copyright

Statements and plans

We have a very comprehensive copyright section that should cover key aspects of copyright queries you may have.

PDF iconDelegations of the Library Council of New South Wales

Policy

Delegations to the State Librarian & Chief Executive.

 Digital Collecting Strategy

Policy

The Library has developed plans for collecting digital content for a two year period between 2014-15 and 2015-16.

PDF iconDigital Preservation Policy

Policy

The Digital Preservation Policy sets out the responsibilities and duties of the Library in caring for its digital collection.

PDF iconDisability Inclusion Action Plan 2016-19 (PDF)

FileDisability Inclusion Action Plan 2016-19 (Word)

Statements and Plans

The Library has a mission to enable anyone with a disability to have full and active participation, and access to our rich collections and services.

Also see our Access & Inclusion page.

PDF iconDomestic Travel Policy

Policy

This policy outlines the requirements and procedures associated with domestic travelling expenses and compensation.

 Financial Delegations Policy

Policy

This sets out how the Library's finances are managed and the titles of those who are responsible with looking after the Library resources. It's based on the Public Finance and Audit Act 1983.

Fraud and Corruption Prevention Policy

Policy

It's critical that the State Library establishes and maintains a healthy ethical culture.

 Gifts and Benefits Policy and Procedure

Policy

The State Library has strict rules about receiving any gifts and benefits.

PDF iconGovernance Framework

Policy

The State Library is committed to the principles and practice of good governance in planning and managing services and operations; encouraging stakeholder and community participation and meets government requirements and community expectations through rigorous policy and compliance.

PDF iconGuidelines & Conditions for External Exhibition Loans

Guidelines

Would you like to borrow collection items from the State Library of NSW for a temporary exhibition? Here's our guidelines and rules.

Guidelines For Local Government Authorities

Guidelines

The Library Act of 1939 sets out the requirements for public libraries. We've developed some useful guidelines to make this legislation easily understood.

PDF iconGuidelines for the use of public-facing Library blogs

Guidelines

The Library welcomes all input from Library clients. We encourage an informative, creative,tolerant and respectful online forum.

 Honours and Honorary Appointments of the Library

Policy

The Library Council may want to reward and recognise outstanding individuals who have contributed to the State Library of New South Wales.

Interlibrary Lending Policy

Policy

How we manage the lending of library material from the State Library’s collections to other libraries.

​Internet Usage Policy

Policy

Guidelines for clients who are using the Library's internet.

Legal Information Access Centre (LIAC) Service Policy 

Policy

The LIAC service is set up to help NSW residents with any questions or issues about legal information.

PDF iconLegislative Compliance Policy

PDF iconLegislative Compliance Register

Policy

The State Library is committed to complying with its relevant legislative obligations. Compliance with the provisions of all legislation applicable to the Library’s operations, collections and services is essential.

Metadata framework: principles & standards for cataloguing

Policy

How are collection materials catalogued in the Library? 

PDF iconPesticide notification plan

Statements and Plans

How and when pesticides are used around the Library premises.

PDF iconPhysical Collection Storage Policy

Policy

The Policy indicates how Collection material is to be accommodated including criteria for onsite and offsite storage

PDF iconPolicy on the Use of the State Library Under Library Regulation 2010

Policy

This key piece of legislation explains just how the Library is meant to be used. Under this law, anyone who breaches the regulation can be excluded from the Library. 

PDF iconPreservation Policy

Policy

Keeping the Library's rich collections in good condition is vital. This policy is used to make sure all the materials are preserved properly.

PDF iconPrivacy Management Plan

Statements and Plans

The State Library is very careful with any personal and health information. Here's our plan for managing it.

 Procurement Policy

Policy

The State Library aims to get the best value for money in all its buying activities.

PDF iconPublic Interest Disclosures Policy

Policy

This policy states the Library requirements for the reporting of public interest disclosures (PIDs) and seeks to provide staff with an understanding of their responsibilities, to encourage reporting of wrongdoing.

PDF iconPublic Interest Disclosures Procedure

Procedure

It's very important that Library staff are able to feel protected and safe if they want to report things such as corruption, waste, fraud or maladministration. The State Library is committed to The Public Interest Disclosures Act of 1994 which supports this.

Public libraries policies and guidelines

Guidelines

Information to help local councils and public libraries so they can provide important library services such as planning buildings, accessing collections and creating digital strategies.

PDF iconRisk Management Policy and Framework

Policy

The State Library is committed to developing a risk management culture, where risk management is seen as integral to the achievement of our objectives at all levels and where all staff are alert to risks, are capable of an appropriate level of risk assessment and confident to report risks or opportunities perceived to be important to our priorities.

Requests to produce documents: subpoenas, summons, statutory notices and orders

Policy

This policy sets out the approach of the State Library of New South Wales for dealing with and responding to subpoenas. 

Security Systems Surveillance Policy 

Policy

The State Library uses security systems to safeguard its valuable collections and people and property.  This explains how they are used in accordance with legislation.

Selection of internet reference resources

Guidelines

From time to time the Library will suggest other websites you may want to visit that have high quality information. This is our criteria for choosing those websites.

 Smoke Free Workplace Policy

Policy

The purpose of this policy is to ensure that the risks to health associated with environmental tobacco smoke are eliminated and to provide direction to State Library of NSW workers concerning the smoking of tobacco on the Library’s premises and workplaces.

 Social Media Policy

Policy

How we suggest Library staff communicate with customers when using social media platforms.

PDF iconStaff guidelines for editing Wikipedia

Guidelines

Help for Library staff if you're editing Wikipedia and information for the Wikipedian community about Library editing activities.

 Staff Loans Policy

Policy

Library staff are welcome to use collection material but there are guidelines they'll need to follow.

Take down request position statement

Policy

Have you seen something you like that we've published online? Read about our principles for using and taking down content.

Web Privacy Statement

Statements and Plans

Everything you need to know about how the Library uses any personal information and what we will and won't publish.

PDF iconWork Health and Safety Policy

Policy

The health and safety of all workers and visitors on the Library premises is extremely important to us and so we've put steps in place to safeguard anyone who's on the site.