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Legal deposit

Legal deposit is a statutory requirement for publishers to deposit their publications with the Library.

Legal deposit systems are in place in most jurisdictions around the world including New South Wales. Legal deposit mandates that publishers lodge their publications with libraries in their jurisdiction.

In June 2019, the New South Wales Parliament passed new legal deposit legislation. The new legislation, the Library Amendment Act 2019, placed the legal deposit provisions into the Library Act 1939. With this legislation, legal deposit now applies to all formats – including digital. The previous legal deposit legislation, the Copyright Act 1879 (NSW), has been repealed. The legal deposit libraries remain the State Library of NSW, the University of Sydney Library and the NSW Parliamentary Library.

Legal deposit ensures the material is catalogued, accessible and archived in perpetuity, recording the publishing output of NSW and the achievements of NSW publishers.

What changes with the new legislation?

For print formats – books, magazines, journals, newspapers, maps, sheet music – publishers are still required to deposit their print publications with the State Library of NSW, the University of Sydney Library and the NSW Parliamentary Library. The new legislation states that material that would have been required to be delivered to a legal deposit library under the Copyright Act 1879 (NSW) continues to be delivered to deposit libraries as if that Act remains in force.

For digital (and all other non-print) formats – the legislation mandates deposit libraries to issue ‘legal deposit orders’ to publishers directing that they deliver material free of charge to the library or make the material available to the library free of charge so that a copy can be made. 

Legal deposit legislation operates nationally as well as in most states and territories.

Further information about legal deposit in Australia is available on the National edeposit website.

How to deposit publications

For NSW (non-government) publishers

Print publications

If you are a NSW publisher, to satisfy your legal deposit obligations to the Library, please send one copy of each publication to:

Legal Deposit
Level 2
State Library of New South Wales
1 Shakespeare Place
Sydney, NSW 2000

If you have an enquiry regarding legal deposit, please contact the Library at   or (02) 9273 1490.

Please contact the University of Sydney Library and the NSW Parliamentary Library regarding the deposit of publications to these libraries.

Digital publications

The Library accepts the deposit of NSW digital publications through the National edeposit (NED) service.

For NSW Government publishers

Print publications

The Premier’s Memorandum No. 2000 - 15 and Premier’s Memorandum M2013-09 requires that copies of NSW government publications are deposited with the State Library of NSW, the NSW Parliamentary Library, and the Western Sydney University Library. It also requires that NSW Government agencies notify the State Library of their digital publications.

If you publish NSW Government print publications, to satisfy your government deposit requirements to the State Library of NSW, please send two copies of each publication to:

Government Publications
Level 2
State Library of New South Wales
1 Shakespeare Place
Sydney, NSW 2000

If you have an enquiry regarding the deposit of print government publications, please contact the Library at  .

Please contact the Western Sydney University Library and the NSW Parliamentary Library regarding the deposit of publications to these libraries.

Digital publications

For NSW government digital publications, the Library will accept these through the National edeposit (NED) service

For Australian Government publishers

Print publications

The Commonwealth Library Deposit and Free Issue Schemes (LDS) requires that Australian government publishers deposit their publications at the State Library of NSW and other libraries.

If you publish Australian Government publications, please send one copy of each publication to:

Government Publications
Level 2
State Library of New South Wales
1 Shakespeare Place
Sydney, NSW 2000

If you have an enquiry regarding the deposit of print government publications, please contact the Library at gov.dep@sl.nsw.gov.au.

Digital publications

The Library will accept Australian Government digital publications through the National edeposit (NED) service.